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Procurement Process

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Thank you for your interest in the City of Hurst procurement process. As a local government, the City of Hurst encourages competition among potential suppliers and contractors to obtain quality goods and services at the best available prices in order to maximize the tax dollars of its residents. Please provide the City with a completed IRS W-9 form. Download the W-9 form here.


Procurement Methods

The City of Hurst employs four different methods to procure goods and services.

Open Market Process

 $0 to $1,000 Purchases in this price range may be made by User Departments with only one quote.
 Greater than
$1,000 to $3,000
Purchases in this price range require the User Department to submit a purchase requisition for appropriate approvals and routing to Purchasing where a formal purchase order will be issued. Three informal quotes are required. The purchase order number is unique to that particular purchase and must be included on any invoices received from the supplier.
 Greater than $3,000 These purchases are processed in the same manner as the $1,000 to $3,000 purchases with the exception that a minimum of two Historically Underutilized Business (HUB’s) from the State approved list must be invited to quote.
 $15,000 Purchases that cost $15,000 or more as one payment or a series of payments over a year require a formal sealed bid. If the cost exceeds $25,000, City Council must approve.


 Price Agreements
These are annual agreements initiated by Purchasing, usually with an annual expenditure of $15,000 or greater. Typically, this method is used when the City has a need to purchase goods or services repeatedly throughout the year and on an as-needed basis.
The award of price agreements may be to one or more successful bidders. Suppliers receiving price agreement awards must maintain adequate inventories to satisfy City demand throughout the term of the agreement. Price agreements usually include renewal options for several years.


Requires a formal contract signed by the City and the successful bidder. Often used when the City is purchasing services or awarding a construction project. Sealed bids or proposals are typically used to select the successful bidder. 


 Emergency and Exempt Purchases
Emergency purchases are placed directly by City employees in response to a critical demand. There are no specific purchasing amounts defined for this type of purchase, but emergency purchases are defined by State law.
State law defines specific types of purchases that are exempt from the competitive bidding process. The State has determined that these types of purchases are best selected by criteria other than cost.

Jerry Lewandowski, CPPO
Director of Purchasing & Risk Management

Purchasing & Risk Management
1505 Precinct Line Road
Hurst, Texas  76054-3395


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